| If your organization deploys Microsoft Dynamics | | | | retirement leaves original Item ID with its original |
| GP as its Corporate ERP application, or as it was | | | | suffix (with proportionally reduced Original Cost, |
| known formerly – Great Plains Dynamics and | | | | LT depreciation and net book value) and it will |
| eEnterprise – we would like to give you some | | | | create the same ID with new suffix (typically |
| field experience on Fixed Assets. We assume that | | | | next suffix available, such as if original item has 1 |
| you have formal accounting education and pretty | | | | – it will assign the 2) |
| familiar with such terms as depreciation, | | | | 4. What to do if you closed GP GL year prior to |
| amortization, Straight-Line, Declined Balance and | | | | closing FA Year End Routine. Well, this might result |
| other depreciating methods – all these | | | | in Year to Date depreciation to be incorrect if you |
| features should be available in mid-market ERP | | | | do query directly from FA maintenance screen. |
| application, however we would like to share some | | | | This is very annoying, as we heard from multiple |
| more complex issues, which are not apparent or | | | | Great Plains customers. Fix is described in the |
| not intuitive to discover: | | | | knowledge base, however it might be difficult to |
| 1. Importing Fixed Assets from legacy accounting | | | | do it without being familiar with GP FA tables |
| system. You can use import tool, available directly | | | | structure and not being SQL programmer |
| in the FA module. However we discovered with | | | | 5. Fixed Assets module supports multicurrency, so |
| real life case studies, that you may want to use | | | | you can do international assets tracking with |
| formulas in parallel objects setup in FA for each | | | | currency revaluation. When you do retirement or |
| Fixed Asset record. In this situation, we | | | | mass retirement, multicurrency also is in the |
| recommend you to build Great Plains Macro – | | | | consideration |
| simply records the macro for couple of FA | | | | 6. Known issues with Smart List for Fixed Assets. |
| records, then split it into the fields in the tab | | | | There are reported cases, where Smart List |
| delimited text file, import it into Excel and use | | | | option for FA module disappears and you have to |
| formulas to feed in all you legacy FA items and | | | | repair the database on SQL level to resurrect it, |
| related numbers. When you are done with this | | | | please, see our dedicated publication in media, |
| preparation – launch Macro and enjoy several | | | | back in February 2010 |
| minutes while Dynamics GP FA module converts | | | | 7. How to request help? Please call us |
| your legacy data with potentially all your books, | | | | 1-866-528-0577, 1-630-961-5918 or email us We |
| locations, structures, physical locations, custodians | | | | welcome you to request Fixed Assets module |
| 2. If you need to retire FA items with back date | | | | web presentation, as well as our products demos: |
| and you already depreciated it to the current | | | | Warehouse Management System, SCM with |
| date. Here you need to do depreciation for each | | | | Advanced Barcoding, posting Server with |
| individual item with back date to undo recent | | | | Workflow, eCommerce extension for Dynamics |
| depreciation records and then interface FA | | | | GP, Timesheets for Microsoft CRM. We serve |
| transaction to General Ledger | | | | you locally in Chicago, Houston, Los Angeles, San |
| 3. Partial FA item retirement. You can do it for | | | | Diego. Plus in USA, Canada, Mexico nationwide via |
| individual item (not available in Mass retire). Partial | | | | remote support and web sessions. |